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By using our site, you agree to our collection of information through the use of cookies. To learn more, view our Privacy Policy. To browse Academia. This course provides a clear perspective of the maintenance programs, concepts, processes, and reporting tools you encounter as you work within the General Ledger GL module. Log in with Facebook Log in with Google. Remember me on this computer. Enter the email address you signed up with and we'll email you a reset link.
Need an account? Click here to sign up. Download Free PDF. Seak QC. This document and its contents, including the viewpoints, dates and functional content expressed herein are believed to be accurate as of its date of publication.
However, Epicor Software Corporation makes no guarantee, representations or warranties with regard to the enclosed information and specifically disclaims any applicable implied warranties, such as fitness for a particular purpose, merchantability, satisfactory quality or reasonable skill and care. As each user of Epicor software is likely to be unique in their requirements in the use of such software and their business processes, users of this document are always advised to discuss the content of this document with their Epicor account manager.
All information contained herein is subject to change without notice and changes to this document since printing and other important information about the software product are made or published in release notes, and you are urged to obtain the current release notes for the software product. The usage of any Epicor software shall be pursuant to an Epicor end user license agreement and the performance of any consulting services by Epicor personnel shall be pursuant to Epicor's standard services terms and conditions.
Usage of the solution s described in this document with other Epicor software or third party products may require the purchase of licenses for such other products. Where any software is expressed to be compliant with local laws or requirements in this document, such compliance is not a warranty and is based solely on Epicor's current understanding of such laws and requirements. All laws and requirements are subject to varying interpretations as well as to change and accordingly Epicor cannot guarantee that the software will be compliant and up to date with such changes.
All statements of platform and product compatibility in this document shall be considered individually in relation to the products referred to in the relevant statement, i. All other trademarks mentioned are the property of their respective owners.
All rights reserved. Not for distribution or republication. Information in this document is subject to Epicor license agreement s. ED Total pages: 89 course. Epicor ERP For more information on the modules available, contact your Epicor Customer Account Manager.
It is also important you understand the prerequisite knowledge contained in other valuable courses. They give you a quick overview how to enter data in Epicor ERP, use searches to find data and work with grids.
The courses in this agenda teach you to personalize your application, print forms and reports and use trackers to view information. Your Epicor training environment, in which the Epicor demonstration database is found, enables you to experience Epicor functionality in action but does not affect data in your live, production environment. The following steps must be taken to successfully complete the workshops in this course.
Do not complete the course workshops in your live, production environment. Note It is recommended that multiple Epicor demonstration databases are installed. Contact Support or Systems Consulting for billable assistance.
See Epicor ERP installation guides for details. If you are an Epicor Cloud ERP customer and have licensed embedded education , the demonstration database is installed for you.
The Epicor demonstration database comes standard with parts, customers, sales orders, and so on, already defined. If the Epicor demonstration database is shared with multiple users that is, the database is located on a server and users access the same data, much like your live, production environment and is not periodically refreshed, unexpected results can occur.
For example, if a course workshop requires you to ship a sales order that came standard in the Epicor demonstration database, but a different user already completed this workshop and the Epicor demonstration database was not restored refreshed , then you will not be able to ship the sales order. If you are logged into your training environment as a different user, from the Options menu, select Change User.
Note You must have Security Manager credentials to access system administration programs such as Company Configuration or Site Configuration. The epicor user ID has the required security credentials. From the Main menu, select the Main site. For example, if your site ID is , then wherever you are instructed to use the login epicor, instead use epicor. The password is 'Train18! Workshop Constraints Below is a list of workshops in this course that can be performed only once in each instance of a restored refreshed shared database.
Where applicable, a detailed explanation of the workshop constraints is documented in the workshop itself. Each company has the ability to create multiple charts of accounts. On the outer walls of the accounts are unique segments, categories, allocations, references, and configurations which define each account the chart contains. The design of each wall significantly impacts the ability to easily prepare financial reports for each area of business in a company. Fiscal calendar definition also greatly affects how transactions display within reports and also how they post to the general ledger.
Each calendar defined contains fiscal years and periods which provide a map of date ranges that guide transactions to post to precise groups based on individual posting dates. This transactional separation allows companies to keep accurate records for a set fiscal year, and furthermore, for multiple fiscal calendars.
Similar to all financial modules in your application, the GL module follows a transactional hierarchy, but it can ultimately be changed to suit a company's needs through the setup and use of GL controls and user-defined posting rules. This section of the course focuses on the essential company configuration and General Ledger module maintenance items you must complete prior to processing transactions that affect the general ledger. In order to convey an accurate ledger, it is important to know the hierarchical flow of all transactions in your application.
This course focuses specifically on transactions which take place within the General Ledger module. Take note that the Accounts Receivable, Accounts Payable, Payroll, and Inventory modules also have defined hierarchies that should be reviewed before going live in your environment. If your company requires alternate hierarchies, you can revise the posting rules in GL Transaction Type Maintenance to alter them.
For more information on user defined posting rules, refer to the Application Help. Company Configuration This course does not discuss all fields within Company Configuration, but if you are interested in learning more about these fields, refer to the Application Help.
This course covers only fields specific to the general ledger process. The costing method that populates this field determines which calculation the Epicor application uses whenever it retrieves a unit cost the usage cost of one part for a part quantity. The application uses the costing method defined within Company Configuration as a default when new parts are created.
If necessary, you can select a new method in Part Maintenance to override the costing method on specific part records.
This method assumes the next quantity to be issued or ship from stock is the oldest quantity stored within the warehouse. As long as quantity remains from the original received quantity, the application uses this cost value until the entire quantity from the original receipt is consumed. This is the total cost, divided by the total quantity, for all parts in a lot. You define and update the standard cost for each part within the Costing Workbench or manually enter the standard cost as a Cost Adjustment.
The check box indicates whether to use the date of the receipt transaction or the system date for FIFO cost queue records. When you select this check box, the application places the transaction date from each receipt on each cost queue record. When this check box is clear, the current system date is used instead. Once you establish an interface, transactions posted in the selected module automatically create GL journal transactions.
Once the beginning balances are loaded, it is highly recommended that these check boxes are cleared. Note Never enter an unbalanced journal entry before checking with an Epicor professional. Use current date when matching GL transactions - Select this check box to use the current system date when matching GL transactions in this company using the GL Transaction Matching program.
Clear the check box to use the last apply date for the matched transactions. Balance Options Batch Balances and Batch Daily Balances As GL postings occur, period balances and daily balances if configured for a specific account or account mask in another GL maintenance program are updated.
However, if these options are selected in the Company Configuration, then period balances or daily balances will not update as postings occur to the GL. The Verify Balance Records process must be run to build the balances.
Selecting one or both of these options is only a safeguard in case there are performance problems when maintaining balances real time as postings occur. By default, these options are clear and should remain that way unless there is a known performance problem with maintaining balances.
Note The Batch Daily Balances option can be selected by itself, but once the Batch Balances option is selected, Batch Daily Balances is automatically selected as well and cannot be cleared.
This makes sense because batch daily balances are included when tracking batch balances. Tax lines must be linked to another journal line. These tax lines are not linked to another journal line, therefore the tax amounts must be entered manually.
You can select any listed tax liability providing that it is not marked as used in Tax Connect. You can enter any tax type, even one that is not linked to the selected tax liability.
This will enable you to create a GL journal with tax lines later in the course. Navigate to Company Configuration. Click Save.
Exit Company Configuration. This course does not discuss all of the maintenance programs and fields available in the General Ledger module. To learn more about fields or programs not mentioned in this course, refer to the Application Help for examples and definitions. A fiscal calendar defines a company's calendar in relation to financial reporting. Fiscal Calendar Maintenance supports multiple calendars with one calendar defined as the company calendar.
Only one calendar can be assigned to each book.
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